Nepal Company Registration Made Easy: Step-by-Step Guide for a Smooth Startup

Reservation of company name at the OCR

The initial step for your company registration is selecting a unique name. The Office of Company Registrar (OCR) oversees company registration in Nepal and your proposed name must be approved by them to proceed to next steps.

To get your name approved, apply online via the OCR Portal and write your company name in both English and Nepali. Then, search and add relevant objectives to your company and submit  your name Reservation form mail will be send to your email address and the confirmation message will be displayed on your screen as follows:

Now further process will be carried out at Office of Company Registrar. Now Your OCR Portal Application Look Like this Down Picture.

If everything is right, your name will be approved and then, go ahead with the Next Steps. If name rules are not met, your name will be rejected and you will have to reapply with correction or alternative name.

Reasons for Name Rejection:

The some of the reasons why name can be rejected by OCR are:

• The proposed name resembles the name of an already registered company under the Company’s Act.
• The chosen name to potentially involve a criminal offense or be offensive to the public.
• Business with certain objectives selected are restricted from registration.
• Name has been approved but remain unregistered for more than 30 + days.

Name rules are not met:

• Company name cannot be of single word. eg: Bipin Pvt Ltd (not allowed), Bipin Traders Pvt Ltd (Allowed)
• Typing error or mismatch in English and Nepali name. eg Bipin Trading à बिपिन ट्रेडिङ

Use of the words like ‘The’, ‘New’, ‘Mero’, ‘Hamro’, ‘My’, ‘Our’, in the beginning of the proposed name. eg: The Bipin Trading (Not Allowed)

Company Registration

Once your Company Name has been approved, you can access the company registration form. To complete the form, log in to the OCR e-service using your username and password and the following homepage will be displayed.

Now You Have To Click On Registration Form. Now You Will Redirect In New Tab Just Like This.

In the Company Registration Form, you can view your requested approved Company Name and the Objective Detail (NSIC Code). These two fields in the form cannot be change or edited. You have to fill other required details in the form for new Company Registration. In the process of filling the company registration form of any company following process are involved:

Step 1: Fill the Company Details. Details include:

In Company Details form, the Company Name that you had requested and reserved previously in CheckName/Reservation will be shown and this Company Name (English and Nepali both) cannot be changed. You have to fill other required details in the Company Details form which includes Telephone No, Fax No, Company Email and Company Address.

Step 2: Fill Branch Details.

Now Click On Add Branch Address.

Now You Will Get These Types Of New Window  Now Add Following Details Like District, Muncipatilty, Ward No, Street and Block No. and Click On save If You want to add more branch then Repat Same Process.

Step 3: Objective Details.

This Details Cannot changed . Objective detail will be same as you have request in Reservation of company name at the OCR process Previously.

Step 4: Fill Capital Details.

The capital structure depends on the type of company you choose.

 the capital structure for a "Private Ekal" Company is shown in down figure.

To enter the capital structure, you will need to provide the following information:

• Authorized Capital (Rs.)

• Authorized Rate (Rs.)

• Quantity of Shares

• Issued Capital (Rs.)

• Paid Up Capital (Rs.)

Step 5: Fill Company Share Holders Details.

Now Simplely Click On Add Company Share Holders You will Redirect In Another Windows.

Here in Share Holder form, you can Look two types of Company Share Holder information.Two types of Company Share Holders are:
   1. Person
   2. Company

1. If you select Shareholder Type as Person in Company Share Holder form then the following form will be displays

When filling the Company Shareholder form, please provide the following information:

• Enter the name of the Shareholder (in both English and Nepali).

• Select the appropriate gender.

• Enter the name of the Shareholder's father or husband.

• Select the "Foreigner" option if applicable.

• If the Shareholder is a Nepali citizen, select "No" and provide the following:

• Citizenship Number

• District

• Permanent Address

• If the Shareholder is a foreigner, select "Yes" and provide the following:

• Passport Number

• Permanent Address

Next, select the Shareholder Type from the following options:

• Director

• Founder

• Shareowner

• Jurisdiction

Then, enter the Share Lagat Details:

• Number of Shares

• Total Amount

Specify the number of witnesses and add the respective number of rows by entering the number in the "No. of Witness Person" text box. The corresponding number of rows will be displayed.

Enter the following details for each witness:

• Full Name

• District

• Area

• Ward Number

• Block Number

• Citizenship Number

• District of Registration

If you wish to remove a witness detail, click the "Remove" button next to the specific witness.

To add additional witnesses, enter the desired number in the "No. of Witness Person" text box. For example, to add three more witnesses, enter "3" and click the "Add" button. Additional rows will be added accordingly.

Finally, review the details of the Shareholder. Once all the required information has been provided, click the "Save" button to save the Company Shareholder details, or click the "Cancel" button to discard the changes.

      2. If you select Shareholder Type as Company in Company Share Holder form then the following form will be displays: